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Interior painting invoice template with a filled example
A painting invoice should list the rooms and surfaces finished in the same lines as the estimate, add any approved change as its own line, and show the balance due. This example bills a 12 by 14 bedroom: walls, ceiling and trim, paid at the final walkthrough.
Filled invoice example
Each line sits near the middle of what small painting companies publish for that surface: walls $575, ceiling $205 and trim $225.
Bedroom walls, two coats: 1 room × $575 = $575.
Ceiling, two coats: 1 room × $205 = $205.
Baseboards, door and window casings: 1 room × $225 = $225.
Total before tax: $1,005. No deposit. Payment due when the room is finished and walked through with you. Late fees: none.
Payments received in this example: $0. Balance before tax: $1,005. Enter an actual payment in the maker to reduce the balance.
Edit this invoice
Fill in the details, then print or save a PDF. Amounts are in US dollars. Your entries stay on this page until you choose the next step.
Add starting lines for your trade
Work and prices
Total $1,005.00 · Balance $1,005.00
Invoice
Paint the walls and ceiling of the 12 by 14 ft front bedroom, two coats, one wall color and a flat white ceiling, plus the baseboards and the door and window casings. Includes moving furniture to the middle of the room, covering floors, filling nail holes, light caulking and cleanup. The closet, the door itself, wallpaper removal and drywall repair beyond small patches are not included; we will price them with you first.
- Bedroom walls, two coats (room)$575.00
- Ceiling, two coats (room)$205.00
- Baseboards, door and window casings (room)$225.00
- Subtotal
- $1,005.00
- Tax (0%)
- $0.00
- Total
- $1,005.00
Paid: $0.00 · Due: $1,005.00
Terms
No deposit. Payment due when the room is finished and walked through with you. Late fees: none.
What should a painting invoice list?
The address, the dates worked, and each room and surface finished, with the colors used. Keep the estimate’s lines so the customer can lay the two side by side; a change shows up as a new line with the date it was agreed.
Write the color codes and sheens on the invoice. When the customer calls in two years for a touch-up, that line is the record.
How do you show deposits and changes?
A deposit is a payment received, shown under the total so the balance is clear. An extra coat, a closet or a repaired wall the customer approved on site goes on its own line with the price agreed at the time.
If the job came in under the estimate because the customer dropped a surface, bill what you painted and say so. It builds more trust than a total that matches the quote by coincidence.
What should you leave with the invoice?
Leftover paint, labeled with the room and color code, and a note of any touch-ups done at the walkthrough. If the customer paid for the paint, it is theirs.
Put payment methods and the due date at the top. If you charge a late fee, state the amount and the day it starts on this first invoice, not on a reminder.
Frequently asked questions
Do I invoice touch-ups?
Not the ones you promised at the walkthrough. New damage after you leave is new work and gets its own quote.
Can I bill more than the estimate?
Only for changes the customer approved. Without one, the estimate is the price.
Should I list the paint separately?
If your estimate did, yes. If paint was included in the room price, keep it included; splitting it out after the fact looks like a new charge.