Updated · Make This Useful
Free invoice maker with payments received
A service invoice tells the customer what work was supplied, the total price and the amount still due. Show any deposit or earlier payment so the balance is clear. Include the invoice number, due date and payment instructions, then print the completed invoice or save a PDF to send with your usual customer message.
Start the invoice
Fill in the details, then print or save a PDF. Amounts are in US dollars. Your entries stay on this page until you choose the next step.
Add starting lines for your trade
Work and prices
Describe line 1.
How do you invoice a job after taking a deposit?
Bill the full agreed price, then show the deposit as a payment received. The customer sees the total, what they have paid and the balance, which is the only number they need to act on. Put the due date and how to pay right under it.
Do not list the deposit as a negative line or a discount. It makes the job look cheaper than it was and muddles your records. If the customer never paid the deposit you asked for, the whole amount is due.
What makes an invoice easy to pay?
Give it a unique invoice number, identify the customer and job, and state a clear payment due date. Include the payment reference or method in the terms so the customer does not need to ask how to pay.
Check the name and address against the person or business being billed. Describe the work in words the customer recognizes from the accepted quote. If the scope changed, show the agreed change clearly rather than replacing the total without explanation.
When should an invoice be due?
For homeowners, on completion: send the invoice the day you finish, while the work is in front of them. For business clients, Net 15 or Net 30 is normal, so print the actual date on the invoice rather than only the term. Either way, it should match what the quote said.
Make paying easy. List every way you take money on the invoice itself: a card link, check, bank transfer, Zelle or Venmo for business. Every extra step between reading the invoice and paying it is a reason to put it off.
Example: an invoice after a deposit
For a $1,000 job with a $300 deposit already paid, show the $1,000 work and the $300 payment received. The invoice asks for the $700 balance.
The invoice still shows the full $1,000 job total. The payment reduces the amount owed rather than reducing the value of the work. Add any tax that applies to the job before checking the final balance.
Frequently asked questions
What invoice number should I start with?
Anything but 1. Starting at 1001, or using a short year prefix and a count, sorts cleanly in your records and does not announce that this is your first job. The one rule is never to reuse a number.
Should I charge a late fee?
Only if your quote or written terms said so before the work started. Then the invoice can repeat the fee and the date it applies. A fee the customer never agreed to costs more in goodwill than it collects.
What do I do when an invoice is late?
Send a short reminder the day after it is due, naming the invoice number and the balance. Stay friendly the first time; most late invoices are forgotten, not disputed. The late payment reminder template has a polite, a firm and a final version.