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Turn a voice note into a job summary
Record the job walk while the details are fresh. Say what you found, what you agreed with the customer and what happens next, then ask for a summary, message or action list. Keep the notes with the job so you can return to the same conversation before the next visit.
What should I say in a job recording?
Talk through what you saw, what you did and what happens next. If you correct yourself, say the correction plainly: “Use the side gate, not the front entrance.” Name the customer or job at the start, then explain any measurements, materials or dates that will matter when you return. Finish with the next visit or decision while it is fresh in your mind.
Choose the output for the person reading it. Your own job notes can include observations, possible causes and reminders to check a part. A customer update should say what was done, what remains and when they will hear from you. A list for a coworker needs the action and who owns it. Keep tentative ideas separate from commitments you actually made during the visit.
How do I use it?
Record the job or add an existing recording, and say what you want to make from it. Read the finished notes, especially names, amounts, dates and agreed actions. Ask for a customer update, quote or checklist from the same recording, then copy or save the result.
Start with a free account. Choose a paid plan from the pricing page when you need more; you can keep using your usual tools to send the finished work.
Worked example: repair visit update
Example input: okay at Miller place checked the dryer it's heating but airflow low cleaned the lint housing vent outside still barely moving told her don't run it till vent company checks the wall run I can come back Friday after ten once that's clear
Work log
Location: Miller property Work completed: Checked dryer heat and airflow; cleaned the lint-filter housing; checked airflow at the exterior vent. Finding: The dryer heats, but airflow remains very low after the accessible housing was cleaned. Customer guidance: Do not run the dryer until the concealed vent run has been checked. Next step: Vent service checks the wall run. Return visit is available Friday after 10:00 a.m. once airflow is restored.
Worked example: delivery exception message
Example input: delivery for Oak Street couldn't leave it gate locked called twice no answer box is still with me can try again tomorrow between one and three but need gate code or somebody there
Hi, I wasn't able to complete today's Oak Street delivery because the gate was locked, and I couldn't reach anyone by phone. I still have the package secured. I can try again tomorrow between 1:00 and 3:00 p.m. Please send the gate code or confirm that someone will be there.
Frequently asked questions
Do I need to speak in complete sentences?
No. Speak naturally and include the facts you would otherwise jot down. If you remember something later, add it at the end. Saying which detail is a correction helps the finished notes carry the right version.
Can one recording become both notes and a customer message?
Yes. Start with the job summary, then ask for the customer version in the same chat. The customer message can leave out your internal troubleshooting while keeping the work completed, remaining issue and agreed next step.
What should I check in the finished notes?
Check names, addresses, quantities and agreed dates first. A spoken “next Friday” can need a calendar date, and a noisy recording can make similar part names hard to distinguish. Correct the detail once, then ask for the final message or checklist.
Use a voice note
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Use a voice note