Updated · Make This Useful
Fix grammar and make writing professional
Paste your draft and say who will read it. Ask for the change you need: fix the grammar, make a customer message friendlier, shorten an email or translate an appointment update. Keep the names, dates and commitments in place, then copy the version that sounds like something you would send.
How do I improve the wording without changing the meaning?
Keep the purpose and the facts together. A follow-up can sound friendlier while still saying when you need an answer. A complaint can become calmer without dropping the repair you are requesting. Say which details must stay: names, dates, amounts, promises and the action you want the reader to take.
For translation, include the relationship and the setting. A message to a long-standing customer may need a different level of formality from a notice to all tenants. Ask for an explanation of a phrase if there is more than one natural way to say it. When offering appointment times, keep the distinction between an available option and a confirmed booking in the translated version.
How do I use it?
Add the rough text and say who will read it, how you want to sound, and which facts must stay the same. Compare the rewrite with the original, paying special attention to duties, dates, amounts, names, units, and uncertainty. Copy the reviewed version or ask for one targeted change while keeping the earlier version available.
Start with a free account. Choose a paid plan from the pricing page when you need more; you can keep using your usual tools to send the finished work.
Worked example: rough follow-up to professional message
Example input: hey Sam just checking if you saw the estimate i sent monday. need to know by thursday if you want the friday spot otherwise i have to give it to somebody else
Hi Sam, I’m following up on the estimate I sent Monday. If you would like the Friday appointment, please let me know by Thursday. After that, I may need to offer the time to another customer. I’m happy to answer any questions before you decide.
Kept from the draft: the Monday estimate, Thursday reply date, and Friday appointment. Changed: grammar, capitalization, and tone. No new promise was added.
Worked example: appointment change in spanish
Example input: Please tell Ana that Thursday's 3:30 appointment needs to move because the part has not arrived. Offer Friday at 10:00 or Monday at 2:00. Ask which works; do not say either time is held yet.
Hola, Ana. Necesitamos cambiar la cita del jueves a las 3:30 porque la pieza todavía no ha llegado. Tenemos como opciones el viernes a las 10:00 o el lunes a las 2:00. ¿Cuál horario le conviene más? Confirmaremos la nueva cita después de recibir su respuesta.
Back-check: The message says the times are options and that the appointment will be confirmed after Ana replies; it does not say a slot is already reserved.
Frequently asked questions
Can I make a message firmer without sounding rude?
Yes. State the action and deadline directly, then remove unnecessary blame or repeated explanation. For a late reply, that might mean keeping the date you need confirmation and explaining what happens to the appointment after that date.
Can it shorten a message for text or WhatsApp?
Yes. Ask for a short version with the main request and any deadline kept intact. Read it once to check that the shorter wording still tells the recipient what you need them to do.
How do I check a translation when I do not speak the language?
Ask for a plain-English explanation of what the translated message says, especially any dates, amounts and commitments. This can catch a change in meaning such as turning “we can offer” into “we have confirmed”.
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