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Handyman invoice template with a filled example
A handyman invoice should list each job finished in the same lines as the estimate, add parts and any work approved on site as their own lines, and show the balance due. This example bills a TV mount, a ceiling fan swap and two drywall patches, paid when the work is checked.
Filled invoice example
Each line sits near the median flat price small handyman businesses publish for that job.
Mount TV on customer’s bracket: 1 job × $130 = $130.
Replace ceiling fan, customer’s fan: 1 job × $145 = $145.
Patch and paint small drywall holes: 2 patches × $75 = $150.
Total before tax: $425. No deposit. Payment due when the jobs are done and checked with you. Late fees: none.
Payments received in this example: $0. Balance before tax: $425. Enter an actual payment in the maker to reduce the balance.
Edit this invoice
Fill in the details, then print or save a PDF. Amounts are in US dollars. Your entries stay on this page until you choose the next step.
Add starting lines for your trade
Work and prices
Total $425.00 · Balance $425.00
Invoice
Mount the customer’s 55-inch TV on its bracket in the living room, replace the bedroom ceiling fan with the customer’s new fan on the existing box, and patch and paint two small drywall holes in the hallway. Customer supplies the TV bracket, fan and paint. Hiding the TV wires in the wall, new wiring and patches larger than 4 inches are not included; we will price them with you before starting.
- Mount TV on customer’s bracket (job)$130.00
- Replace ceiling fan, customer’s fan (job)$145.00
- Patch and paint small drywall holes (patches)$150.00
2 × $75.00
- Subtotal
- $425.00
- Tax (0%)
- $0.00
- Total
- $425.00
Paid: $0.00 · Due: $425.00
Terms
No deposit. Payment due when the jobs are done and checked with you. Late fees: none.
What goes on a handyman invoice?
The date and address, each job done with its price, parts you supplied, and any work added on the day with the price agreed at the time. Keep the estimate’s wording so the customer can check one against the other.
Note anything you found and did not fix: a loose outlet, a soft spot in the floor. It shows care and often becomes the next job.
How do you bill extra time and parts?
Extra time goes on its own line with the hours and rate; parts go on their own lines at cost or at the markup you stated. Never fold either into a flat job price after the fact.
If the job came in under your estimate, bill what you did. A smaller bill than expected is remembered.
How should payment and late fees read?
Ask for payment when the work is checked, list how you take it, and put any late fee and its start date on this first invoice. A fee that appears for the first time on a reminder reads as a surprise.
For repeat customers, one invoice per visit with the date keeps the history easy to find.
Frequently asked questions
How do I show a trip fee?
As its own line, at the amount on the estimate. If you do not charge one, leave it off rather than showing $0.
Should I itemize the hardware?
Only if you quoted it that way. Anchors and screws that come with the job stay inside the job price.
What if the customer disputes the time?
Point to the estimate and the change you both agreed on site. Writing the time on each hourly line makes that conversation short.
Sources
- HomeGuide: handyman prices · Checked